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Classroom Supply Grants

Classroom Supply Grants

for Visual and Performing Arts

Teachers and education leaders across the state have made it clear that classroom art supplies are one of their greatest needs in delivering high quality visual and performing arts education programs. Funding for art supplies is essential for Oklahoma schools to sustain valuable art programs that help students succeed in their education and beyond. To meet this critical need of schools in our state, the Oklahoma Arts Council offers Classroom Supply Grants of up to $500 per site per school year to purchase supplies and materials for visual and performing arts instruction that takes place during the school day. 

Webinar

To give educators an opportunity to learn more about the Classroom Supply Grants for Visual and Performing Arts program, the Oklahoma Arts Council hosted a special informational webinar on Thursday, September 3, from 4:00 to 5:00 p.m. During the webinar, Oklahoma Arts Council staff explained the login request process, discussed eligibility criteria, walked through the grant application, and facilitated a Q&A session. Staff also gave an overview of other school grants and educational resources available from the Oklahoma Arts Council. View the webinar here.

Fall Application Timeline

August - Grant applications available. Schools may submit applications anytime through the deadline.

September 15 - Application deadline

Mid-October - Schools are notified about their awards.

November 30 - Final report deadline

Payment - Payment is processed after we receive and review a school’s final report and any required support material. Payments may take up to six weeks to process.

Spring Application Timeline

January 1 - Grant applications available. Schools may submit applications anytime through the deadline.

February 1 - Application deadline

Early March - Schools are notified about their awards.

April 15 - Final report deadline

Payment - Payment is processed after we receive and review a school’s final report and any required support material. Payments may take up to six weeks to process.

Who Can Apply?

PreK-12 public, public charter, and non-religious private schools are eligible. Schools must have at least one part-time arts instructor in the discipline for which they are requesting funding.

What Supplies Can Be Purchased?

Classroom Supply Grants are designed to support the purchase of consumable, non-permanent items. The following items are examples of eligible supplies. This is not a complete list. Disciplines not listed may be considered where applicable:

Dance

 

Drama and Theatre

 

Music

 

Visual Arts

Questions about supply eligibility can be directed to our Arts Education Director.

Ineligible Supplies

Classroom Supply Grants cannot be used to pay for the following: permanently held equipment; capital improvements to schools (including updates to school-owned facilities); the purchase of musical instruments; theatrical drapes, lights, or related equipment; iPads, cameras, or other technology; microphones; music stands; easels; pottery wheels; kilns; screens for screen printing; and, other non-consumable materials.

This is not a complete list. Questions about supply eligibility can be directed to our Arts Education Director.

How to Apply

Step 1: If your school has not applied for an Oklahoma Arts Council grant within the past three years, you must complete our Grant System Login Request Form. The form provides us with important information about your school, which we will need before we can give you access to our grant system. Once you have access, you can log in and apply for a Classroom Supply Grant. If you have questions about logging in, please contact our grants office at (405) 521-2041 or grants@arts.ok.gov.

Step 2: Log in to our grants system and complete a Classroom Supply Grant application. Submit the application by the deadline.

Review Criteria

The Oklahoma Arts Council will consider the following when we review applications for Classroom Supply Grants:

  1. A school’s commitment to arts instruction. Schools must show how they are committed to ongoing high quality arts instruction by:
  1. A school’s ability to create equitable access to arts education. The Oklahoma Arts Council will prioritize funding for schools that serve the following:

 

Frequently Asked Questions

Who purchases the supplies?
Schools must purchase their own supplies. The Oklahoma Arts Council will not be purchasing the supplies.

Are the funds provided before or after I purchase the supplies?
Funds are provided after you have purchased the supplies and have submitted a final report through our grant system.

What supplies can I purchase?
Please review examples of eligible supplies listed on our website (above). The grant is designed to support a broad list of supplies, but supplies must be directly related to the provision of visual and/or performing arts instruction that takes place during the school day. Supplies must also be consumable, non-permanent items.

Do schools need to use specific vendors?
No. Schools can purchase their supplies from any vendor. The Oklahoma Arts Council does not establish or provide a list of vendors. For this grant, the Oklahoma Arts Council does not require information about vendors. Schools should follow applicable school and district policies.

Do I need to tell the Oklahoma Arts Council what we purchase?
For the grant application and the grant final report, be prepared to describe in general what your school purchased and how students benefited. As with all Oklahoma Arts Council grants, we do require that you keep receipts and records from your purchases (please do not send them to us unless we ask).

When will we receive the funds?
A final report will be available in our grant system as soon as your Authorizing Official accepts the contract. The Grant Contact will need to log in and complete the final report – and send copies of your support material – once you have purchased your supplies. Payment is processed after we receive and review your final report. Payment may take up to six weeks to process.

How will I know when the funds have been paid?
We recommend you stay in contact with your school or district finance office about the arrival of the payment. Make sure your school or district finance office knows why they received the payment and how it should be allocated.

Who to Contact for Help

For questions about this grant program, contact our Arts Education Director.