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Oklahoma Arts Council Job Opportunities


Oklahoma Arts Sector ARPA Grants Assistant

The Oklahoma Arts Council (OAC) is the official state agency for the support and development of the arts. We strive to build a team comprised of the best and brightest individuals to support our mission to lead, cultivate, and amplify the transformative power of the arts for all Oklahomans and their communities. The Oklahoma Arts Council is currently seeking enthusiastic and creative people with an entrepreneurial spirit and dedication to public service to contribute to our team.

This position provides support with the American Rescue Plan Act (ARPA), the Oklahoma Arts Sector ARPA Grant and related programs, provides award management support for grant recipients, facilitates grants reporting and payment processing, and maintains the grants database and records. This is a part-time, temporary position* that reports directly to the Grants Director. This position has an hourly rate of $23.55 with no other benefits and with duties requiring approximately 20 hours per week.

*This is a temporary position for up to one year that may be extended dependent on additional funding. The funding for this position is made available through the American Rescue Plan Act State and Local Fiscal Recovery Funds.


Grants Access:

• Serve as the initial point of contact and respond to questions from Oklahoma Arts Sector ARPA Grants recipients

• Manage and maintain grant portal access

• Distribute information on the ARPA grant program to the public

• Work with Grants Director and program staff to coordinate and organize online and in-person ARPA grant information sessions and workshops

• Provide technical assistance to ARPA grant recipients regarding grant portal access, award management, and reporting requirements

Grants Management and Processing:

• Monitor grants system for submitted reports, manage submitted support materials, identify, and communicate with grant recipients regarding materials for reports as necessary

• Monitor and track all ARPA grant funding

• Coordinate and schedule all ARPA meetings with internal staff and/or other parties as necessary

• Conduct site visits to assess ARPA-supported programs and organizational capacity

• Periodically perform audit checks for ARPA-supported programs and organizations

• Manage all files and records related to ARPA grant awards

• Review ARPA reports, payment requests, support materials, and follow up with grant recipients as needed

• Support the Grants Director in the preparation of state and federal reporting requirements

• Support the Grants Director in the preparation of Council meeting materials

• Run queries through the grants database on ARPA grants as requested

• Communicate with grant recipients regarding the status of their grant awards, materials, and requirements

• Participate in work groups with team members to determine effectiveness of grant programs and processes

• Meet with Grants Director to discuss current projects, prioritize tasks, and assess progress on tasks and goals

• Manage and maintain data integrity of grants database systems, including organization and grant information

• Analyze grant data and identify patterns in grant making and Oklahoma’s arts sector

• Work with Grants Director and program staff to develop individual and organizational knowledge regarding OAC ARPA grant recipients

Program and Administrative Support:

• Conduct regular meetings and site visits to ARPA-supported programs and organizations to support grant reporting and due diligence

• Work with Finance Office to process ARPA grant payments and provide technical support to ARPA grantees regarding payment status

• Ensure ARPA grant database records are complete with payment information Marketing Support:

• Meet and correspond with ARPA grant recipients to gather data and storytelling

• Support the coordination of marketing efforts as needed with the Director of Marketing and Communications


• Travel to occasional meetings or events may be required, including some overnight, in-state travel

• Any additional duties as determined by the Grants Director

Knowledge, Skills, and Abilities:

• Consider themselves an ambassador of the agency and have an awareness of the importance of front-line responsibility in the public’s perception of the agency

• Provide responsive and excellent constituent service

• Collaborate as a team player with other agency staff to deliver quality programs and services

• Be able to administer highly confidential matters with tact and diplomacy and the utmost discretion

• Demonstrate professional business orientation and acumen

• Have exceptional interpersonal and written communication skills

• Display a positive attitude and excellent customer service orientation

• Project a positive and cheerful demeanor, especially in stressful situations

• Demonstrate excellent planning and organizational skills

• Meet deadlines consistently

• Take a proactive approach and work independently

• Execute duties with initiative and excellence

• Maintain a pleasant and respectful work environment conducive to productivity

• Handle unforeseen events quickly, calmly, and in a professional manner

• Be attentive to detail and committed to excellence in all aspects of work

• Present a professional appearance

• Have knowledge of arts and arts programming, as well as current trends and best practices in grant making

• Have experience with grant funding


• Graduation from an accredited four-year college or university with a degree in art, business or public administration, arts administration, education, or a related field

• Experience in grants award management/administration a plus

• Exemplary knowledge of technology, with a high level of computer literacy including the Microsoft Office 365 Suite (Outlook, Teams, OneDrive, Word, Excel, PowerPoint, OneNote, and SharePoint), database technologies, and mobile computing, among others

• Knowledge in database management preferred, experience with Fluxx Grantmaker and FileMaker Pro a plus

Key Requirements/Physical Demands:

• Pre-employment OSBI background check must be successfully completed

• Must hold driver's license and be able to drive a vehicle to various locations across the state if necessary

• Must be able to lift and carry up to 30 pounds

To Apply:

Please send cover letter, resume, and references to Chandra Boyd, Deputy Director, at

A successful application will consist of:

• Cover letter addressed to the Oklahoma Arts Council Executive Director with information that reflects the applicant’s qualifications for the position

• Resume with relevant experience and a list of degrees held and/or certifications

• List of up to three references with names and contact information (letters of reference not required at this time)

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted. No phone calls, please.

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The Oklahoma Arts Council is an Equal Opportunity Employer.