Small Grant Support for Schools
Application Preview

For your convenience, the Oklahoma Arts Council has provided a preview of the Small Grant Support for Schools Application. Please remember that to actually submit an application or a final report, applicants must login to the e-grant system. Remember to check your organization and contact information after logging into the e-grant system. Each organization must have a Grant Contact and a separate individual designated as Authorizing Official. In the case of schools, please use the principal or superintendent.

Deadline:  60 days prior to the beginning date of project

PLEASE NOTE: When you are ready to apply, read all questions in the application carefully and respond accordingly. Check to make sure your answer corresponds with the question, as numbering may be slightly different from the preview to the application.

1. DUNS Number
2. Legal Assurances
3. Name of person agreeing to Legal Assurances

Project Information – All narrative questions in this section must be answered using no more than 400 characters.

1. Title of project
2. Total number of youth that will receive direct benefit from the project as audience members or participants
3. Total number of adults that will receive direct benefit from the project as audience members or participants
4. Project Dates
   Dropdown boxes will appear for selection of the project start and end dates
5. Summarize the project in 2-3 sentences
6. Specific dates or date ranges for the project
7. Physical address for the location of the project
8. Name, phone number and/or e-mail address of the project coordinator

Project Budget – You will be required to enter your project expenses.  You must use whole numbers only.  Do not use commas, decimals or ranges.

Expenses

1. Outside contracted administrative costs directly associated with the project (Example:  contracted project coordinator)
2. Outside contracted artistic costs directly associated with the project
3. Artistic supplies for the project – Cannot exceed 25% of total project cost
4. Artist relocation
5. Describe and itemize any other expenses.  Enter NA if this does not apply.  (Maximum 4000 characters)
6. Total amount of all other expenses listed in Number 5 above
   

   Hit the “Total Expenses” button and expenses will automatically tabulate

   You will be taken to a page that displays your expenses of one side and your income on the other.  The school’s required contribution and the amount requested from the Council will automatically populate based on the expenses you listed.

7. Describe how OAC funds will be used. Also include an itemized list of supplies. Total cost of supplies should not exceed 25% of total cost of project.
   This narrative question must be answered using no more than 1000 characters. 

Project Description – All narrative questions in this section must be answered using no more than 4000 characters.

1. Describe the project in depth.  Discuss the arts activities, including arts instruction and hands-on learning

 Artistic Quality

List all artists, artistic groups, or persons providing artistic instruction affiliated with this project.  Identify affiliated artists by using the “Oklahoma Teaching Artist,” “Oklahoma Touring Artist,” or “Non-Roster Artist buttons.  Repeat the process to add any additional artists. When you have completed adding artists, click "Submit this section" to complete this section. – Please note that you should have the names of any contracted artistic personnel, fees and contact information for them available when you start the application in the OAC E-Grant System.

Project Educational Merit – The narrative question in this section must be answered using no more than 4000 characters.

Affiliated School Sites – You will be asked to begin by selecting a county and clicking “Continue” to select a district.  You may add multiple sites.

1. Total number of individuals receiving hands-on instruction, which should reflect ONLY the target population for the project
2. Grade levels that will receive hands-on instruction
   You will be asked to select from a pick list
3. List the arts learning goals for this project.  These goals should include specific artistic techniques, concepts and methods the participants will learn.  (Example:  For a three-week pottery course, students will demonstrate knowledge of coil technique and the ability to create a ceramic vessel.  Students will implement the concepts of symmetry and balance.)
4. Average number of hours EACH participant will be actively engaged in the hands-on creative process (Example:  The workshop will involve 10 participants and each participant will receive a minimum of 10 hours of hands-on instruction in watercolor technique.) 

Project Evaluation

1. Type of evaluation you will use to measure student learning/teacher training
   You will be provided with the following lists and asked to select at least one from each list; however, you may select more than one from each list.
   • Pre-Post testing
   • Rubric measuring subject content
   • Short answer questionnaire
   • Skills testing
   • Student essay/report
   • Written/oral exam
     
     
   • Instructor/class critique
   • Self/peer assessment
   • Student journal
   • Student survey
   • Teacher survey
   • Other
2. List two or three sample questions for the evaluation methods selected
   (Maximum 400 characters)

Project Community Need – The narrative question in this section must be answered using no more than 4000 characters.

1. Number of years this project has taken place
   You will be provided with the following list and asked to make a choice:
   
   • First year
   • 2-5
   • 6-10
   • Over 10
2. Describe why it is important for this project to receive public funds from the Oklahoma Arts Council.

National Endowment for the Arts Statistics

You will be required to answer either “Yes” or “No” to a total of 9 questions.  The questions are directed at obtaining statistical data about your project that must be reported to the National Endowment for the Arts. 

No preparation is required prior to answering the questions.

Required Support Material

Artist(s) biographical statement(s)/resume(s)
            AND
Artist(s) contract(s), including name(s) of artist(s); dates of service; services provided; fee for service; signed and dated by applicant and artist

Support Material Instructions

Mail one complete hard copy of support materials to:
Oklahoma Arts Council
Attention:  Grants Office/Alternative Education 
PO Box 52001-2001
Oklahoma City, OK 73152-2001

Support material must be postmarked no later than the published deadline.