Small Grant Support For Schools
Final Report Preview

For your convenience, the Oklahoma Arts Council has provided a “preview” of the Small Grant Support for Schools Final Report. Please remember that to actually submit an application or final report, applicants must login to the e-grant system.

Remember each narrative response is limited to 4000 characters. Narratives over the 4000 character limit will not be saved due to programming limitations of the database. To avoid frustration with this limitation, OAC strongly recommends formulating your response in a word processing program which will allow spell check and character counts. After proofing your responses copy and paste the responses into the required application narratives. DO NOT use bullets, underlining, italics, etc. as this adds to the overall character count total.

Reminder to update (if needed) school’s information & contact information AFTER logging in to the e-grant system.  This can be done by use the left navigation.

General Reporting Requirements:
All Final Reports are subject to audit by the Oklahoma Arts Council. Selections will either be determined randomly or to clarify questions concerning final reports.

1. 1.) Provide name, title, contact phone number and email address of the person completing this report.
2. Did you notify your legislators of this activity and the use of public funds to assist with the cost of this project?
3. Did your legislator(s) attend any activities associated with this project?
4. What is the total number of individuals that directly benefited from this project? (Please include school personnel, artists, no-artist participants, students, volunteers and/or audience members.)
5. Of this total number, how many were youth under the age of 18?
6. the total number, how many artists were directly involved in this project?
7. How many of these artists have residence in Oklahoma?
8. How many times has this project or similar project been done in the past?
   

Project Information

1. How many School Districts were served by this project?
2. How many individual School Sites were served?
3. How many students received arts education instruction?
4. What was the age/class designation of students served?
5. What was the average number of hours students received as an active participating (hands-on) experience in the creative arts process? Note: this is a per participant response, for example 60 participants received an average of 40 hours each. Answer 40.
6. How many classroom teachers were actively involved in this project?
7. How many classroom teachers received training through this project either as professional development for arts education or in their artistic discipline?
8. What was the average number of hours of training that those classroom teacher received training? If not applicable enter 0 (zero).

Narratives

1. Explain any aspect of the project activities that differ from those in the grant application and discuss why.
2. Describe how each of the arts education goals and participant outcomes listed in the application were addressed and to what degree these were achieved.
3. Discuss how the arts instructor(s) contributed to the effectiveness of the program and include in your discussion if you would or would not use this person(s) in future projects.

Evaluation

1. List and describe the method(s) of assessment/evaluation used. Include a discussion of how the learning outcomes were measured and the results were utilized.
2. Overall, what do you think the greatest benefit to the participants and their community/school was from this project?

BUDGET – (Project expenses must equal Project Income)
Only whole dollars will be accepted - do not use cents

Expenses:

1. Dollar amount of Outside Artistic Personnel costs directly associated with this project:
2. Travel Expenses directly related to the cost of this project:
3. Publicity or marketing expenses to promote this project.
4. Total amount of Materials and Supplies.
5. Other expenses:
6. Line item each "other expense" include a description and cost of the item. The total of these items should add-up to the amount entered in the Other Expenses field above.
7. Total of expenses:  (Add 1-5)

Income:

1. Total of expenses- this amount is copied from Expense #7 on your budget expense above.
2. School’s Cash Match: Enter EITHER 25% of the total expenses above OR enter the total expenses minus the original grant amount which ever amount is LARGER.
3. Oklahoma Arts Council Grant amount used for this project. OAC will only fund the difference of the expenses (#1) minus the organizations cash match (#2), not to exceed the original grant amount.
4. What specific expenses was the OAC award used for? Please list specific items. See guidelines to review eligible expenses.
5. Total Income (#2+#3)

Does number Expense #7 equal Income #5?  If not, please refigure your budget.

Final Report Small Grant Support Schools Support Material
The following Hard copy support material must be hand delivered or mailed and postmarked no later than the date of the egrant final report submission.

1. Copy of Evaluation tool and compilation of results
2. Project Documentation- brochures, videos, and/or photos of project with signed releases for use by OAC.
3. Copies of correspondence to your Legislators inviting them to visit the project and thanking them for their support of public funding for the arts.
4. PROGRAM EXPENDITURE REPORT from your business office