Small Grant Support
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Arts Learning In Communities

Arts Learning In Communities Project Information

1. How many sites were served by this project?
2. What was the total number of participants that received instruction?
3. What were the ages ranges of the participants?
4. How many of the total number of participants were over the age of 65?
5. How many of the total number of participants were pre-kindergarten children?
6. How many of the total number of participants were individuals with disabilities?
7. What was the average number of hours each participant was actively engaged (actual hands-on) in the creative arts process? Note: this is a per participant response, for example 60 participants received an average of  80 hours of instruction)
8. What was the actual tuition/fee rate per participant? Note: give specifics such as $100 for one month or $10 per day, etc.
9. How many scholarships were provided? List the number given, total cost, and the criteria for eligibility.

Arts Learning In Communities Narratives

1. Describe the project, summarizing information about the specific population served, the setting(s) of the project, and the arts learning activities in the sequential order that they were presented to participants.
2. Explain any aspect of the project that differed from those in the application and why.
3. Discuss how the arts learning activities related to the specific life circumstances of the learners; include any information concerning age, ability and developmental appropriateness.
4. Explain what the participants gained in knowledge, skill, attitude or behavior in or towards the arts.  You may also include other benefits but must make clear how those conclusions were drawn i.e. based on observation, feedback, etc.
5. List specific methods that were used to identify and recruit participants for the project i.e. public service announcement, referral, newspaper ad, etc.
6. Discuss how the facilitators including the arts instructor(s) contributed to the effectiveness of the program and include in your discussion if you would or would not use this person(s) in future projects.
7. Describe the evaluation methods used to measure participant-outcomes (what the participants learned in the arts) and list the percentage of participants that were evaluated.
8. Based on your evaluation results, what were the strongest and the weakest aspects of your arts learning programming? Discuss how these results will be used to assist with future program design.
9. Overall, what do you think the greatest benefit to participants and their community was from this project?

Support Material

1. Copy of the Evaluation tool(s) and compilation of results
2. Project documentation (brochures, video, etc.)
3. Copies of press releases or articles – Limit 3
4. Photos of Project/Event with Signed Release Permitting OAC to Make Use of Photos.

We reserve the right to request subsequent information or work product(s) if necessary.  As a reminder, the Oklahoma Arts Council retains a royalty-free right to use all or a portion of the grantees’ final report material for state purposes (e.g., the use of final report work products to document the results of grant programs), including publication on a state agency web site. 

Arts Learning in Communities Final Expenses

1. Organization's administrative personnel costs directly associated with this project:.
2. Organization's Artistic personnel costs directly associated with this project:
3. Organization's Technical staff/personnel costs directly associated with this project:
4. Outside Administrative (contracted coordinator) costs directly associated with this project:
5. Outside Artistic personnel (contracted Artist Fees) costs directly associated with this project:
6. Outside Technical staff/personnel costs directly associated with this project:
7. Space or Facility Rental costs directly associated with this project:
8. Travel and/or artist relocation expenses directly related to the cost of this project. (Funds can not be used to support travel to go outside of the state of Oklahoma.)
9. Publicity or marketing expenses to promote this project:
10. Total of all other Expenses including supplies and materials
11. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
12. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project.
13. Line item the goods/services donated to be used specifically for this project. The total of these items must equal the dollar amount entered in the In-kind field above.

Arts Learning in Communities Final Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration/Tuition:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income including applicant’s cash on hand used for this project.
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request).
10. Income from Mid-America Arts Alliance grant request:
11. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project. This amount must match exactly the in-kind amount listed in the Final Expense section.
12. Oklahoma Arts Council Grant amount to be used for this project. The Oklahoma Arts Council will only fund the difference of the expenses minus the income, not to exceed the original grant amount. The OAC grant amount CAN NOT exceed 50% of the total cost of the project. The applicant must match at least ½ of the grant amount with actual cash. The remainder of the match may be in-kind contributions.
13. What specific expenses will/did the OAC award pay for? Please list specific expense items.