Small Grant Support
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Arts Education in Schools

Arts Education in Schools Project Information

1. How many School Districts were served by this project?
2. How many individual School Sites were served?
3. How many students received arts education instruction?
4. What was the age/class designation of students served?
5. What was the average number of hours each student/participant was actively engaged (actual hands-on) in the creative arts process? (Note: this is a per participant response, for example 60 participants received an average of 80 hours of instruction).
6. How many classroom teachers were actively involved in this project?
7. How many classroom teachers received training through this project either as professional development for arts education or in their artistic discipline?
8. What was the average the number of hours of training that each classroom teacher received through this project, either as professional development for arts education or in their artistic discipline?

Arts Education in Schools Narratives

1. Describe the activities in this project and how these activities contributed to the overall arts education plan of the school district(s).
2. Explain any aspect of project activities that differ from those in the grant application and why.
3. Describe how each of the arts education goals and participant outcomes listed in the grant application were addressed and to what degree these were achieved. Note if the goals changed during the project and why.
4. Describe the active engagement (hands-on) participants were involved in, instructional methods used and the sequence of instruction.
5. Discuss how the arts instructor(s) contributed to the effectiveness of the program and include in your discussion if you would or would not use this person(s) in future projects.
6. Describe the evaluation methods and tools used to measure participants’ learning and list the percentage of participants evaluated. 
7. Based on the evaluation results, what were the strongest and the weakest aspects of this arts education project? Discuss how these results will be used to assist with future program design.
8. Overall, what do you think the greatest benefit to the participants and their community/school was from this project?

Arts Education Support Material

1. Copy of the evaluation tool(s) and compilation of results
2. Project documentation (brochures, anthologies, etc.)
3. Copies of press releases or news articles – Limit 3
4. Copies of correspondence to Legislators
5. Photos of Project/Event with Signed Release Permitting OAC to Make Use of Photos

We reserve the right to request subsequent information or work product(s) if necessary.  As a reminder, the Oklahoma Arts Council retains a royalty-free right to use all or a portion of the grantees’ final report material for state purposes (e.g., the use of final report work products to document the results of grant programs), including publication on a state agency web site. 

Arts Education in Schools Final Expenses

1. Organization's administrative personnel costs directly associated with this project: Note: Contracted school personnel costs are not eligible cash expenses.
2. Organization's Artistic personnel costs directly associated with this project: Note: Contracted school personnel costs are not eligible cash expenses.
3. Organization's Technical staff/personnel costs directly associated with this project: Note: Contracted school personnel costs are not eligible cash expenses.
4. Outside Administrative (contracted coordinator) costs directly associated with this project:
5. Outside Artistic personnel (contracted Artist Fees) costs directly associated with this project:
6. Outside Technical staff/personnel costs directly associated with this project:
7. Space or Facility Rental costs directly associated with this project: Note: School facility costs are not eligible cash expenses.
8. Travel and/or artist relocation expenses directly related to the cost of this project. (Funds can not be used to support travel to go outside of the state of Oklahoma.)
9. Publicity or marketing expenses to promote this project:
10. Total of all other Expenses including supplies and materials
11. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
12. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project.
13. Line item the goods/services donated specifically for this project. The total of these items must equal the dollar amount entered in the In-kind field above.

Arts Education in Schools Final Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration/Tuition:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income including applicant’s cash on hand used for this project.
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request).
10. Income from Mid-America Arts Alliance grant request:
11. Total dollar amount of the In-kind goods/services donated directly to this project or used specifically for this project. This amount must match exactly the in-kind amount listed in the Final Expense section.
12. Oklahoma Arts Council Grant amount to be used for this project. The Oklahoma Arts Council will only fund the difference of the expenses minus the income, not to exceed the original grant amount. The OAC grant amount CAN NOT exceed 50% of the total cost of the project. The applicant must match at least ½ of the grant amount with actual cash. The remainder of the match may be in-kind contributions.
13. What specific expenses will/did the OAC award pay for? Please list specific expense items.