Small Grant Support
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Arts Learning in Communities Component Preview

Organization Information

1. Briefly describe your organization, its history and discuss the community your organization serves such as, geographical location, ages, economic factors, ethnicity etc.
2. Discuss why the arts programming is important to the individuals or community(s) that your organization serves and include information concerning any artistic goals your organization may have.

General Project Information

1. What is the Title of this project?
2. What is the Beginning Date of your project?
3. What is the Ending Date of your project?
4. Please list the actual dates or date ranges of the activities in this project.
5. Please list your organization's key personnel with their contact phone number(s) that are directly involved with this project
6. Please estimate the total number of individuals that will be directly involved in the project as artists, non-artist project participants or audience members between the grant or project start and end dates
7. Please estimate the total number of children and youth (under18) benefiting directly from the project. This figure should reflect a portion of the total number reported in the previous "individuals involved" question.
8. Please estimate the total number of artists directly involved in providing art or artistic services specifically identified with this project. Include living artists whose work will be represented, regardless of whether the work is provided by the artists or by an institution.
9. How many of these artists are on the Oklahoma Arts Council's Artist in Residence Roster?
10. How many of these artists are on the Oklahoma Arts Council's Oklahoma Touring Roster?
11. Please estimate the total number of volunteers directly involved in the project.
12. Please enter the total number of community partners that will be involved with this project.
13. List the name(s) of community partners and the type of partnership (for example: financial, in-kind, planning, site, etc.)
14. Has this project been done in the past by your organization?

Arts Learning Project Information

1. What is the total number of sites served by this project?
2. Please list the name(s) and contact phone or e-mail for site personnel actively involved in the programming.
3. Estimate the total number of participants in the project (those receiving instruction).
4. What are the age range(s) of participants?
5. Estimate the total number of participants over 65.
6. Estimate the total number of participants with disabilities.
7. List name(s) of organization’s program director or coordinator and phone number or e-mail address (Remember to include in required support material a one-page resume).
8. What is the actual time frame of the project (for example 4-7 on Monday Wednesday and Friday)?
9. What is the average number of hours each participant will be actively engaged (actual hands-on) in the creative arts process. Note: this is a per participant?
10. What is the tuition/fee rate per participant (give specifics such as $100 for one month or $10 per day etc).
11. What is the anticipated number of scholarships and amount of scholarships?
12.  Who determines scholarship eligibility and how is that determined?

Program Design

1. Describe the project focusing on the planned arts experience and the linkage between the participants' learning, (include information on the site or setting, population, age and ability, etc.) and how these arts experiences are appropriate for the participants.
2. List the arts learning goals and the anticipated outcomes for participants and discuss how these goals will be addressed through the creative arts process.

Artistic Quality

1. Describe the methods used to ensure a quality arts experience (planning process, arts instructors' qualifications, format of planned activities, etc.)

Safety of Participants

1. Discuss measures taken to ensure the safety and security of all project participants including but not limited to physical space and environment, materials and supplies, contracted personnel and project activities.

Evaluation

1. Describe the methods to be used to evaluate the project and the arts learning outcomes including any behavior, skill, knowledge and/or attitude changes by the participants. (Copy(s) of evaluation tools should be included with hard copy support materials.)
2. What impact do you expect that this project/programming will have on your community?

Budget

1. Organization's administrative personnel costs directly associated with this project:
2. Organization's Artistic personnel costs directly associated with this project: Organization's Technical staff/personnel costs directly associated with this project:
3. Outside Administrative costs directly associated with this project:
4. Outside Artistic personnel costs directly associated with this project:
5. Outside Technical staff/personnel costs directly associated with this project: Space or Facility Rental costs directly associated with this project:
6. Travel expenses directly related to the cost of this project. (Funds can not be requested to support travel to go outside of the state of Oklahoma.)
7. Publicity or marketing expenses to promote this project:
8. Total of all other Expenses
9. Other Expenses Narrative. Please line item "other expenses" including brief description and dollar amount. Remember the total of these items should add-up to the amount entered in the Other Expenses Total field.
10. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.
11. Line item the goods/services donated to be used specifically for this project. The total of these items must equal the dollar amount entered in the Inkind field above.

Income

1. Earned Income through Ticket sales/Admissions/Workshop/Seminar Registration:
2. Earned Income through Contracted Services/Vendor Booths, etc.
3. Any Other Income
4. Unearned or contributed Corporate Support:
5. Unearned or contributed income Foundation Support:
6. Other Contributed Income such as private donations:
7. Income from Federal Support:
8. Income from other Local Government Support:
9. Income from State Government Support (Do NOT include this grant request). Income from Mid-America Arts Alliance grant request:
10. Oklahoma Arts Council Grant Request. Your actual cash match must be at least 50% of the total requested. The remaining match for this request may be in-kind contributions. The amount requested CAN NOT exceed 50% of the total cost of the project.
11. What expenses will this requested amount be used for in this project? Please list specific expense items.
12. Total dollar amount of the In-kind goods/services donated directly to this project or to be used specifically for this project.

Support Material

• Resumes of arts instructors and program coordinators. Limit to one page each. Longer items will be discarded.
• Letter of Agreement for each arts instructor including: description of service to be provided, dates of service, hourly fee rate, total hours of service, total fee, any other specification(s) agreed upon.
• Letter of agreement indicated commitment from community partners. Limit 3
• Publications or other printed materials which promote or describe the project or the organization’s Arts Learning in Communities project. Printed materials which describe previously OAC funded projects should include the OAC logo. Limit 2
• Sample participant outcome evaluation tool.