Organizational Support Guidelines
Reporting Requirements
Organizations receiving funding will be required to submit the following during
the term of the grant award period.
- Budget form(s) for each programming component by date specified. Contract will be issued only after receipt and approval of the required form(s).
- Return of signed and notarized contract by date specified.
- Interim Report due March 15 of off-year.
- Notifications of any changes in programming or in the mission or the structure of the organization (if applicable).
Payment Process
- Payments will be made twice a year:
January – First payment, July – Second payment.
Acknowledgement
- Organizations are required to credit the Oklahoma Arts Council in all printed programs, advertising, news releases, promotion and publicity.
- Failure to credit the Oklahoma Arts Council jeopardizes future funding.
Legislative Appreciation
The Oklahoma Arts Council receives funds from the State of Oklahoma
and the National Endowment for the Arts. Grant recipients are required
to contact their legislators and express appreciation for legislative
support of the Oklahoma Arts Council. Copies of the letters are
required when submitting Interim Reports.
Events Defined as Fundraisers
The Oklahoma Arts Council cannot fund expenses for activities that
are designed or billed as fundraisers.
Grant Cancellations
Funding may be withheld or cancelled for any of the following reasons:
- Failure to submit any documents associated with reporting requirements.
- Failure to notify the Oklahoma Arts Council, in writing, of any
significant change
in the use of funds awarded by the Oklahoma Arts Council or of any significant change within the Organization’s structure or mission. - Non-compliance with the terms of the contract.
- Non-compliance with the Legal Assurances.
Appeals Process
Appeals must be submitted in writing to the Executive Director of the
Oklahoma Arts Council within 10 working days of the organization’s
notification of the Council’s action on its grants application.
The Executive Director will respond to the appeal within 30 days of
the receipt of the appeal. Dissatisfaction with award amount is not
cause for appeal.
Final Report Payment Guidelines
Organizational Support Grants do not require Final Reports, however hard copy mid-year reports are required to initiate payments and other reports may be required upon notification. Failure to supply required supporting documents by the deadline(s) may result in a 15% reduction of the award or cancellation of the grant.